2024 TROOP FALL PRODUCT COORDINATOR AGREEMENT

Summary of Position:  Support the annual Girl Scout of Eastern Massachusetts (GSEMA) Fall Product Program by volunteering time as a Troop Fall Product Coordinator.  This position is responsible for working with troops within the service unit to support the Fall Program.

Expected Committment:  September - November, renewed annually

Reports to/Partners with:  Service Unit Fall Product Mentor & GSEMA Product Program Team

All GSEMA Fall Product Program Volunteers agree to:  Be positive role models to all girls and adults while acting with integrity and adhering to the Girl Scout Promise and Law, and to maintain confidentiality on behalf of the Girl Scout organization and in accordance with the GSEMA Comprehensive Information Security Program (CISP).

This product volunteer role description automatically incorporates the agreements made in the GSEMA Online Volunteer Agreement.  If you have not completed that agreement yet, please do so now using the following link: Online Volunteer Agreement

Qualifications

• Must be a MY2025 registered adult member of GSEMA
• Must have a GSEMA CORI on file, valid through the duration of the program
• Basic computer knowledge; willing to learn online database system - M2
• Computer with internet capabilities
• Be in good financial standing with GSEMA

Basic Responsibilites

• Be a positive role model to all girls and adults while acting with integrity and adhering to the Girl Scout Promise and Law.
• Maintain confidentiality on behalf of the Girl Scout organization and in accordance with the GSEMA Comprehensive Information Security Program (CISP).
• Attend or view recorded GSEMA Fall Product Program Prep Talks
• Become familiar with the Fall Product Program products, procedures, reward plan and troop incentives.
• Encourage girl participation and promote the Fall Product Program.
• Send email blasts in M2 to registered girls/families to set up accounts in M2.
• Receive materials and distribute to girls to & families in a timely manner.
• Develop sales goals with the girls and troop volunteers.
• Hold a planning meeting with girls to discuss activities and adventure plans for the year. 
• Create sales goals based on cost and proceed earnings.

Product & Rewards Responsibilities

• Check M2 system to make sure girls paper orders have been entered or safely collect order forms from girls.
• Enter girl sales orders into M2 by deadline.
• Receive fall products and rewards from Service Unit Fall Product Mentor.
• Count all product before signing paperwork from Service Unit Fall Product Mentor.
• Distribute product and rewards to girls/families within one weeks' time.

Communications

• Review Fall Product Program weekly Sunday emails. Make sure you're opted in to receiving GSEMA emails.
• Use Product Program's communication platform, Band, to stay up-to-date on the program and to connect with peer volunteers
• Proactively communicate with Girl Scouts/families in your troop reminding them of program details and deadlines.

Communications Platform Policy

• I acknowledge that all real-time council Fall Product Program communications will be going through the Product Program's communication platform. I understand that if I choose to not download this app on my mobile device I could miss important Fall Product Program communications.

Financial Responsibilities

• Ensure the authorized troop bank account signatory completes and submits the online Troop Bank Information Form.
• Collect monies from Girl Scouts/families and deposit into troop bank account in a timely manner.
• GSEMA will charge troops a $20 fee for insufficient fund returns.
• Nonpayment of troop products could result in the loss of my volunteer role.

Terms & Conditions

I have read and agree to abide by the Troop Fall Product Agreement for the 2024-2025 Product Program season. This includes agreement with the the financial responsibilities of this position. I understand that failure to fulfill these responsibilities may result in release of volunteer appointment or non-reappointment to a volunteer position within GSEMA. Failure to abide by financial policies and procedures may result in collection action. I agree to receive any and all electronic mail and online communication from GSEMA Product Program.