GSEMA Service Unit Encampment and Troop Meeting Space Request Form

GSEMA Service Unit Encampment and Troop Meeting Space Request Form
Are you requesting space for a Service Unit or a Troop Meeting?

Service UnitTroop Meeting
Spring 2026 encampment requests received after 11/15 will not be reviewed until all encampment requests recieved before 11/15 have been placed.

Service Unit Coordinators and Encampment Directors: Please submit an online request form for encampments. Please note: due dates for encampment requests are as follows: November 15 for reservations between February-August, and April 15 for September-January.

Tents/Seasonal Sites Will Be Opening:

Cedar Hill - 5/1

Favorite - 5/8

Maude Eaton - 5/8

Runels - 5/1

Wind-in-the-Pines - 5/1

Entire properties will not be available during these times:

Wind-in-the-Pines - 5/9-5/10, 5/29-5/31

Cedar Hill - 4/10-4/12, 4/17-4/24, 5/2, 5/16-5/17

Runels -

Maude Eaton - 5/9

There are programs and trainings occuring on property throughout the Spring so not all sites may be available on requested dates

Pricing and Capacity Information
1. Payments: All requests (troops, encampments, etc.) can be paid in full (check or credit card) or you can submit half the fees with the balance due 6 weeks before your rental date. Deposits are due within 48 hours of receiving invoice. If your date is less than 6 weeks, full payment is due within 48 hours of receiving invoice.
  1. Checks can be mailed to: GSEMA, 265 Beaver St, Waltham, MA 02452 Attn: Property Reservations
  2. Credit card payments: arrangements will be made to make Credit Card payments over the phone or via the site reservation system
2. Troop Cancellation or Postponement: Written notice of cancellation must be received 6 weeks prior to your date to receive a refund. Troops who want to postpone a reservation and reschedule must give 4 weeks notice in order to transfer payment to a new date.
3. Council Facilitators: For information/pricing for activities that might be offered at your site (boating, archery, high and low ropes courses) please contact customercare@gsema.org. Your inquiry will be forwarded to our Outdoor Program Department.
Name*

First NameLast Name
Email*
example@example.com
Troop/Group/SU*
Service Unit
Troop Number:
Best number to reach you at:*

Area CodePhone Number
This number is a:

Home PhoneWork PhoneCell Phone

Female Male

Number of Volunteers Attending
Type of Activity

TrainingTroop MeetingProgramSU EventTown EncampmentTroop OvernightOther
Property Information

Overnight Hours: 4 PM-10 AM

Day Use Rental Blocks: 11 AM-3 PM Sun-Sat, 4-8 PM Sun-Thurs
First Choice Camp*
Arrival Date*

MonthDayYear
Date
Arrival Time*

:HourMinutesAM/PM Option
Departure Day*

MonthDayYear
Date
Departure Time*

:HourMinutesAM/PM Option
Camp Cedar Hill Sites

Beehive LodgeCedarwood LodgeFoxwood LodgeToplofty LodgePond Shelter Cabin (Seasonal)Cedar Hollow TentsStorrow TentsFour Winds TentsJuniper Hill TentsSherwood Forest TentsWind Ridge TentsGreat Hall Lodge - Day Use OnlyAmy Brewer Pavilion - Day Use OnlyThe Forge Pavilion - Day Use Only
Camp Favorite Sites

Cranberry Lodge and New South Wales TentsSleepy HollowLakeviewSunrise HillNewportWoodlandsKettle Hole
Camp Maude Eaton Sites

Main LodgeBirdsnestWoodsholePathfinderSherwoodCrestCoveTarboxHollow Cabin
Camp Rice Moody Sites

Lodge
Camp Runels Sites

Health LodgeProgram LodgeRocklofty YurtsBlueberry Square YurtsOakridge Open CabinCapella TentalosMidship TentalosBirchwood TentsSitzmark TentsSeven Stars TentsWonderland (New tent site near Seven Stars)Stonehenge (New tent site near Blueberry Square)Inspiration Point (Primitive)Craft House - Day Use OnlyDining Hall/Kitchen - Day Use Only
Camp Wabasso Sites

Lodge - TopLodge - MainLodge - BasementChrista's HouseBirches CabinWoodlands CabinWhirlwind CabinHemlocks CabinAlgonquin TentsTinuwen TentsAdirondacksDining Hall - Day Use Only
Camp Wind-in-the-Pines Day Side Sites

Balfour LodgeBG'S TentsMerriwood TentsTattapanum TentsNekon Tents
Camp Wind-in-the-Pines Overnight Side Sites

EDC Lodge Troop Room (does not include Science Room)Whispering Pines TentsTimber Trails TentsWindy Glen TentsLook Out Hill TentsDining Hall/Kitchen - Day Use Only, Kitchen use requires ServSafe ManagerEDC Science Room - can be used for sleeping, but must also request troop room
Second Choice Camp*
Arrival Date*

MonthDayYear
Date
Arrival Time

:HourMinutesAM/PM Option
Departure Day

MonthDayYear
Date
Departure Time

:HourMinutesAM/PM Option
Camp Cedar Hill Sites

Beehive LodgeCedarwood LodgeFoxwood LodgeToplofty LodgePond Shelter Cabin (Seasonal)Cedar Hollow TentsStorrow TentsFour Winds TentsJuniper Hill TentsSherwood Forest TentsWind Ridge TentsGreat Hall Lodge - Day Use OnlyAmy Brewer Pavilion - Day Use OnlyThe Forge Pavilion - Day Use Only
Camp Favorite Sites

Cranberry LodgeSleepy HollowLakeviewSunrise HillNewportWoodlandsKettle Hole
Camp Maude Eaton Sites

Main LodgeBirdsnestWoodsholePathfinderSherwoodCrestCoveTarboxHollow Cabin
Camp Rice Moody Sites

Lodge
Camp Runels Sites

Health LodgeProgram LodgeRocklofty YurtsBlueberry Square YurtsOakridge Open CabinCapella TentalosMidship TentalosBirchwood TentsSitzmark TentsSeven Stars TentsStonehenge (New tent site near Blueberry Square)Wonderland (New tent site near Seven Stars)Inspiration Point (Primitive)Craft House - Day Use OnlyDining Hall/Kitchen - Day Use Only
Camp Wabasso Sites

Lodge - TopLodge - MainLodge - BasementChrista's HouseBirches CabinWoodlands CabinWhirlwind CabinHemlocks CabinAlgonquin TentsTinuwen TentsAdirondacksDining Hall - Day Use Only
Camp Wind-in-the-Pines Day Side Sites

Balfour LodgeBG'S TentsMerriwood TentsTattapanum TentsNekon Tents
Camp Wind-in-the-Pines Overnight Side Sites

EDC LodgeWhispering Pines TentsTimber Trails TentsWindy Glen TentsLook Out Hill TentsDining Hall/Kitchen - Day Use OnlyEDC Science Room - Day Use Only
Please include any notes and additional information here (optional):
Training Information
For Encampments: Encampment Director

First NameLast Name
Date Trained

MonthDayYear
Date
Troop Camp Trained Volunteer

First NameLast Name
Date Trained

MonthDayYear
Date
Lodge TrainedTent Trained
First Aid/CPR Trained Volunteer

First NameLast Name
First Aid CPR

Expiration Date
Medical - Dr, Nurse, etc.?

YesNo
Type of License
Copy of First Aid/CPR if class not taken with GSEMA

Browse Files

Cancelof
Property:
Sites are available M-Th 2-8 PM for troop meeting requests, with an exception of Rice Moody that is available M-Th 4-8 PM. Please list meetings dates in this format - Thursday 9/16/2023, Thursday 9/23/2023, Thursday 9/30/2023 (please list dates through June 16)
Meeting Time

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
A certified First Aider with First Aid Kit is required for each troop using the site.
First Aider

First NameLast Name
Expiration Date of Certification
Should be Empty: