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GSEMA Provisions

Girl Scouts of Eastern Massachusetts agrees to:

• Make a copy of GSEMA Volunteer Policies and Procedures, Volunteer Essentials and Safety Activity Checkpoints available on our website.
• Provide adequate information, training, and assistance for the volunteer to be able to meet the responsibilities of their position.
• Provide a volunteer position description.
• Give recognition for the time devoted to the position.
• Carry liability insurance and supplementary accident insurance as part of Girl Scouts of the USA (GSUSA) national and/or GSEMA membership.
• Provide ongoing support, guidance and supervision for the position.

General

The Volunteer agrees to:

• Be a positive role model to girls and adults while acting with integrity and adhering to the Girl Scout Promise and Law.
• Maintain a positive attitude that reflects the acceptance of the mission and goals of GSUSA and GSEMA.
• Become a registered member of Girl Scouts.
• Complete the membership registration annually and the CORI/SORI Acknowledgement Form (criminal background check) every three years.
  (Note: If you have not lived in Massachusetts for seven years, GSEMA requires you to complete a national criminal background screening. All criminal background screenings expire on October 1 of the third year and must be renewed prior to October 1 of the third year. See GSEMA Volunteer Policies and Procedures for further details.)
• Operate and conduct troop/groups activities safely, in accordance to the guidelines and standards detailed in Volunteer Policies and Procedures, Volunteer Essentials and Safety Activity Checkpoints.
• Accept the Girl Scout commitment to work with all without regard to race, ethnicity/culture, religion, socio-economic status, gender, gender identity and expression, sexual orientation or differing abilities. Click here to learn more about our commitment to diversity, equity, inclusion, and belonging. 
• Work cooperatively with youth and adults, including staff, volunteers, and families.
• Complete adult learning and training requirements for the volunteer position he/she holds. 
• Maintain confidentiality on behalf of the Girl Scout organization and in accordance with the GSEMA Written Information Security Program (WISP). Details below.
• Perform all volunteer duties specific to their volunteer position to the best of their ability.
• Complete and maintain up-to-date adult learning and training requirements for the volunteer position(s) you hold.

Money Management

The Volunteer agrees to abide by the following money management guidelines:

• Maintain all monies earned by girls in accordance with GSEMA Volunteer Policies and Procedures.
• Open and maintain a checking account to hold all Girl Scouts funds with two non-related registered adult members as signers on the checking account.
• Keep accurate records of incomes and expenses for Girl Scout troops/groups and periodically provide financial updates to the girls and families.
• Abide by the financial procedures and timelines established by GSEMA Product Program Department (Fall Product & Cookie Programs).
• Complete and submit an Annual Troop Financial Report by June 30 annually.
• Adhere to any additional specific financial responsibilities indicated in their volunteer position description.

Confidentiality

The Volunteer agrees to:

Acknowledge receipt of, and thereby adhere to, the GSEMA Written Information Security Program (WISP) which was developed, adopted and implemented by GSEMA to create effective administrative, technical and physical safeguards for the protection of personal information (defined as name, address, telephone numbers, credit card numbers, bank account information, social security numbers or other sensitive data) regarding residents of the Commonwealth of Massachusetts or citizens or individuals residing in the European Union (EU) that is collected, used, maintained, stored or transmitted by our organization and to comply with our organization’s obligations under the Massachusetts Data Security Laws and Regulations, the Federal Trade Commission’s so-called Red Flags Rule and General Data Protection Regulations (GDPR), which is a comprehensive European privacy law governing personal data for citizens or individuals residing in the EU.  The policies, procedures and safeguards identified within this Program are specifically designed to secure and protect personal information from both internal and external risks.

Please make sure to review the Written Information Security Program (WISP).

It is my responsibility to familiarize myself with the contents of the WISP. I acknowledge, understand, accept and agree to comply with the information contained in the WISP provided to me by GSEMA. I understand that the WISP is not intended to cover every situation that may arise during my tenure, and that GSEMA reserves the right to modify the WISP in accordance with legal requirements at any time and without notice based upon business needs and conditions.

Acknowledgement Statement