Annual Troop/SU Financial Report

Annual Troop/Service Unit Financial Report

The purpose of the Annual Troop/Service Unit Finance Report is to provide a uniform system for the reporting to GSEMA of all monies for activities and events for troops and service units.
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In accordance with GSEMA's Financial Accountability Policies, every troop/group and service unit is required to submit an Annual Troop Financial Report/Annual Service Unit Financial Report Worksheet and a copy of the most recent bank statement to the assigned GSEMA staff member no later than June 30th.

Every troop volunteer is responsible for accounting for all troop/group funds. The Annual Troop Finance Report is used to report how troop funds were managed during the membership year to girls, caregivers, the service unit, and to GSEMA. Effective management of troop funds models financial responsibility for the girls and helps to communicate the value of the Girl Scout program with caregivers.

Click here to download the Annual Troop Financial Tracking Worksheet template (Excel).
Troop or Service Unit?
Troop Number / Service Unit Name*
Town (Service Unit) where troop meets*
Bank Name*
Bank Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Revenue

Subtotals of money coming into the bank account by type
Fall Product Program Revenue*
Total value of product sold & deposited into troop bank account
Cookie Program Revenue*
Total value of cookies sold & deposited into troop bank account
Troop Dues*
Additional Money-Earning Revenue*
Total revenue of additional money-earning activities
Type of additional money-earning activities
Describe the type of additional money-earning activities girls did
Other Revenue*
e.g., money collected for specific troop activities like encampments
Description of other revenue
Optional - describe the sources of "other revenue" deposited to troop bank account

Expenses

Subtotals of money coming leaving the bank account by type
Fall Product Program ACH Debits*
Total of ACH debits paid to GSEMA for fall product program
Cookie Program ACH Debits*
Total of ACH debits paid to GSEMA for cookies
Shop Expenses*
Expenses at GSEMA shops or GSUSA online store
Program/Membership Fees*
GSEMA program fees, GSUSA membership fees for girls/volunteers, GSEMA council service fees for girls
Additional Money-Earning Expenses
Expenses related to having additional money-earning activities (e.g., supplies for bake sale)
Other Expenses*
e.g., meeting supplies, snacks, service unit events, community service projects
Description of other expenses
Describe the sources of "other expenses" spent from troop bank account

Summary
Ending Balance*
Number of Girl Scouts currently registered
As of today, our group is...

Already renewed!Not renewed yet, but planning to continue (Did you know... you can use troop funds to renew!)Not planning to renew
If your troop’s balance is greater than $50/Girl Scout, please describe the future plans for this money. Please be as specific as possible (i.e. if for travel, please include where and when).
Troop money should be spent in the year it is earned by girls in the troop, unless the troop is saving for a specific long-term goal.
If your service unit's balance is greater than $1000, please describe the service unit's future plans for this money.
Tracking Worksheet or Other Detailed Documentation

Browse Files
Please attach a copy of your troop's Annual Troop Financial Tracking Worksheet or equivalent detailed documentation (e.g. Quickbooks) Cancelof
Click here to download the Annual Troop Financial Tracking Worksheet template.
Most Recent Bank Statement*

Browse Files
Please attach a copy of your troop's most recent bank statement. Cancelof
Submitted By*

First NameLast Name
Email*
example@example.com
Troop Bank Signer #1*

Clear
List Second Troop Bank Account Signer

First NameLast Name
Second Troop Bank Account Signer's Email
example@example.com -- add their email to send them a copy of this report
Share with your service unit!

For service units with a Service Unit Treasurer or other service team members who collect local copies of troop financial reports, we are happy to send a copy of your submission directly to them. (You may also forward the receipt copy you receive via email at any point.)
Service Unit Treasurer Name

First NameLast Name
Service Unit Treasurer Email
example@example.com
Should be Empty:

Annual Troop/Service Unit Financial Report

Revenue

Expenses

Summary

Share with your service unit!